Vacancy: Finance and Administrative Assistant
October 18, 2021

Vacancy: Finance and Administrative Assistant

We have an exciting opportunity for a Finance and Administrative Assistant to join our team, supporting our Executive Director and the activities of our busy Finance unit.

Position Overview:

Reporting to the Senior Finance Officer, the Finance and Administrative Assistant will provide support to the finance team and provide general administrative support to the Executive Director. Duties include:

Finance Duties:

Daily Tasks:

 

  • Reviewing payment vouchers to ensure proper supporting documents are attached and for completeness.
  • Liaising with vendors to obtain outstanding invoices and addressing discrepancies.
  • Reconciliation of vendor accounts.
  • Preparing statements for vendors when requested.
  • Verifying purchases by signing delivery slips and ensuring that goods meet the required standard without the office attendant. Paying vendor bills in QuickBooks.
  • Dispatching all payment advice to vendors.
  • Maintenance of virtual filing system to include payment vouchers, financial statements, and journals.

Month End Tasks:

 

  • Assist with the preparation of monthly audit schedules and identifying items to be journalized.

Annually:

 

  • Assist with the preparation of the annual procurement plan

General Administrative Duties:

 

  • Provide support to the Executive Director including, scheduling of appointments and calendar management.
  • Support the organization of meetings, conferences, workshops and training sessions, preparing the conference room for meetings and all related logistics.
  • Provide logistical support by booking accommodation and other travel-related activities.
  • Maintain an efficient filing system.
  • Replenish the office with office supplies.
  • Any other duties assigned.

Required Education, Training & Experience

 

  • University diploma in Business Administration or Business Management or Accounting or related field.
  • At least 2 years of work experience in an administrative position.
  • Experience working in a project or faced paced environment.
  • Strong computer skills in Microsoft Office (Excel, Word, Outlook).
  • Experience in organizing meetings, workshops and desired training sessions.
  • The ability to work on a team.

Complete Terms of Reference for the position are available at: https://ctech-caribbean.org/careers/

Applicants should submit a resume and cover letter to the Human Resource Department at hr@ctech-caribbean.org no later than Friday, October 22, 2021. We appreciate all applications, but only shortlisted candidates will be contacted.

 

 

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Joining Forces to Tackle NCDs!

Caribbean Public Health Agency (CARPHA) and the Caribbean Training and Education Center for Health (C-TECH) team of Consultants had a fruitful meeting with Dr. Hon. Christopher Tufton, Minister of Health and Wellness, on July 14, 2023. Joined by his NCD team at the Ministry of Health and Wellness, we discussed the Caribbean Development Bank funded Caribbean Moves project. This initiative aims to improve the health of the Caribbean region and combat non-communicable diseases. Stay tuned for updates on our collaborative efforts!

A stressful work environment can contribute to several health issues both mentally and physically, these may include headache, insomnia, stomach-aches, anxiety, difficulty concentrating high blood pressure, and a weakened immune system. 

It is important then that we take meaningful steps to ensure that we are manging our own personal space to avoid some of these issues. Our assumption, perception and expectation affect how we react to others and life situations and ultimately how we view how jobs. When assumption, expectations and perceptions are not met, we respond through our thought’s feelings and behaviours. It is important to practice positive thinking as our thoughts affects how we feel, and our feelings affects how we behave.

Here are some tips to help you with your work environment:

  • Seek for clarity instead of trying to convince yourself of what others are thinking
  • Refrain from personalisation, not everything mentioned is a direct attack on you
  • Invest in self care
  • Set limits
  • Proper nutrition
  • Connect with people

We often here people expressing how stressed they are feeling or how over worked they are, not having enough time to do the things they like such as spending time with friend and families or even a few self-care activities. We have watch families suffer due to long working hours as well as our jobs due to loss of interest and enthusiasm resulting from burnout. 

When workers are balanced and happy, they are more productive, take fewer sick days, and are more likely to stay in their jobs.

Here is how you can accomplish work life balance

At work    

  • Set manageable goals each day. 
  • Be efficient with your time at work. 
  • Take five. 
  • Communicate effectively.
  • Give yourself a break. 

         At Home

  • Don’t over commit. 
  • Get support. 
  • Stay active. 
  • Treat your body right. 
  • Get help if you need it. 

Tameca Dempster-Mattocks is an accomplished Associate Counseling Psychologist and Financial Counsellor, holding an M.Sc. Degree in Counselling and Social Work from Mico University College, along with multiple certifications in mental health from the University of Washington.

 

Currently, she holds the positions of Regional Psychologist – NERHA and Mental Health Program Coordinator at the Caribbean Training & Education Center for Health (C-TECH). Tameca has successfully managed regional mental health projects, overseeing and leading impactful initiatives that positively influence the mental well-being of individuals in the region. 

 

With a passion for community service, Tameca actively contributes to various private and charitable organizations, dedicating her time as a volunteer to support community members and at-risk youth.

Contact us for mental health support services