Vacancy: Finance and Administrative Assistant
October 18, 2021

Vacancy: Finance and Administrative Assistant

We have an exciting opportunity for a Finance and Administrative Assistant to join our team, supporting our Executive Director and the activities of our busy Finance unit.

Position Overview:

Reporting to the Senior Finance Officer, the Finance and Administrative Assistant will provide support to the finance team and provide general administrative support to the Executive Director. Duties include:

Finance Duties:

Daily Tasks:


  • Reviewing payment vouchers to ensure proper supporting documents are attached and for completeness.
  • Liaising with vendors to obtain outstanding invoices and addressing discrepancies.
  • Reconciliation of vendor accounts.
  • Preparing statements for vendors when requested.
  • Verifying purchases by signing delivery slips and ensuring that goods meet the required standard without the office attendant. Paying vendor bills in QuickBooks.
  • Dispatching all payment advice to vendors.
  • Maintenance of virtual filing system to include payment vouchers, financial statements, and journals.

Month End Tasks:


  • Assist with the preparation of monthly audit schedules and identifying items to be journalized.



  • Assist with the preparation of the annual procurement plan

General Administrative Duties:


  • Provide support to the Executive Director including, scheduling of appointments and calendar management.
  • Support the organization of meetings, conferences, workshops and training sessions, preparing the conference room for meetings and all related logistics.
  • Provide logistical support by booking accommodation and other travel-related activities.
  • Maintain an efficient filing system.
  • Replenish the office with office supplies.
  • Any other duties assigned.

Required Education, Training & Experience


  • University diploma in Business Administration or Business Management or Accounting or related field.
  • At least 2 years of work experience in an administrative position.
  • Experience working in a project or faced paced environment.
  • Strong computer skills in Microsoft Office (Excel, Word, Outlook).
  • Experience in organizing meetings, workshops and desired training sessions.
  • The ability to work on a team.

Complete Terms of Reference for the position are available at:

Applicants should submit a resume and cover letter to the Human Resource Department at no later than Friday, October 22, 2021. We appreciate all applications, but only shortlisted candidates will be contacted.